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Council Meetings

Meeting

All Council Meetings are open to the public, unless they are dealing with matters that are deemed confidential under the Local Government Act 2020.

Minutes are available for the years below. Please contact us for Minutes of Meetings from previous years.

Scheduled Meetings of Council

Meetings of Council are held at 6.30 pm on the third Tuesday of the month (unless otherwise adopted) in the Council Chamber at the Civic Centre, corner of Lyttleton and Lloyd Streets, Castlemaine.

The dates of meetings of Council are advertised in Council's weekly column in the Midland Express each Tuesday.

Public Question Time

Council allows 30 minutes at the start of each Council Meeting for members of the public to ask questions of Council. If you wish to bring a petition or joint letter to Council it may be presented during public question time.

Guidelines for asking questions during Public Question Time can be found in the Governance Rules 2020.

Unscheduled Meetings of Council

Council may also call unscheduled meetings to address specific matters. Council will give public notice of the meeting in accordance with the requirements of the Local Government Act 2020.

Council Meetings During COVID-19

In response to the coronavirus pandemic, Council Meetings are currently closed to the public; however, to ensure Local Government decision-making can continue and remains transparent, Council meetings are live streamed via YouTube. Search Mount Alexander Shire Council.

To raise a question or a statement at the Council meeting for Public Question Time, write to the Governance Team, Mount Alexander Shire Council, PO Box 185, Castlemaine 3450 VIC, or email governance@mountalexander.vic.gov.au by 12 noon on the day of the meeting.

Agendas and Minutes

Agendas are made available to the public by the close of business on the Thursday preceding the Meeting, both online as separate pdf documents for download and as hard copies from the Civic Centre.

Minutes are available by close of business on the Friday following the Meeting.

Once Minutes are confirmed the Agendas are removed from Council's website, as the full Agenda is available in the Minutes.

Council Meeting Schedule 2021
16 February 2021
16 March 2021
20 April 2021
18 May 2021
15 June 2021
20 July 2021
17 August 2021
21 September 2021
19 October 2021
16 November 2021
21 December 2021

Petitions

The Governance Rules 2020 adopted on 1 September 2020, outlines the rules relating to submitting petitions and joint letters to Council.

For a petition or joint letter to be accepted by Council, they must meet the following criteria:

(a) Be in legible and permanent writing;

(b) Be clear, and state the matter and action sought from Council on each page;

(c) Not be derogatory, defamatory or objectionable in language or nature;

(d) Not relate to matters outside the powers of Council; and

(e) Must include the full name, residential postcode and written or electronic signature of each petitioner and, as a minimum, must also contain the full property address of at least 10 petitioners who own property or reside in Mount Alexander Shire.

Council will acknowledge in a Scheduled Meeting, receipt of petitions and joint letters that are received during Public Question Time. Council will also acknowledge receipt of complying petitions and joint letters that have been received since the last Scheduled Meeting.

Unless otherwise resolved, a report that responds to an accepted petition or joint letter will be provided for Council’s consideration within two Scheduled Council Meetings.

If a petition or joint letter relates to a ‘statutory matter’, planning matter’ or any other matter for which there is a community engagement process already in place, the petition or joint letter will be acknowledged and the lead signatory advised that it will be considered and responded to in accordance with those processes.

A response to a petition or joint letter will be provided to the lead signatory only.

The following advice is provided to assist community members in lodging petitions and joint letters.

Lodging the petition

Council will not accept or display petitions that relate to other organisations.

Petitions must relate to issues that are of direct interest to Council.

They should not contain information that is offensive, relate to employment issues, involve contractual issues before Council, or be vague. Such petitions will be declined.

A petition should clearly state its request or matter, such as:

“We the undersigned residents and ratepayers of Mount Alexander Shire Council formally request Council to …” (outline request).

The petition or joint letter should nominate the key contact person for correspondence.

Ideally, petitions and joint letters should be lodged electronically via Council’s website at info@mountalexander.vic.gov.au. Otherwise a typed or clearly legible, hand written version is satisfactory.

Privacy
Petitions and joint letters, once tabled before Council, become public documents.

Deputations

Deputations are made by community groups to bring to the attention of Councillors strategic matters or issues which align with Council's strategies defined in the Council Plan.

If you would like to make a Deputation to Councillors, please submit your request to Council. Councillors will consider your request for a deputation and you will be advised of the outcome.

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